Executive Assistant

Melbourne, AU

We’re looking for an experienced and dynamic executive assistant to support key leadership of PWR, a leading gaming organisation in Australia. In this full-time role, you will be on the mission of helping your leader manage his schedule and day-to-day activities, allowing him to be more efficient and effective and have more energy to focus on growing and developing his YouTube channel and PWR.

As a creative problem solver, you'll thrive in this position, working on a tight schedule and in a fast-paced environment. If you're ready to take on exciting challenges and push yourself beyond what you think is possible, let’s talk!

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Your Mission is to

Act as the primary point of contact for the assigned executive/s, handling all correspondence (emails, calls)
Manage executives’ calendar, scheduling meetings, video recordings, and coordinating with third parties for meeting arrangements
Ensure executives’ attendance at scheduled meetings, take meeting notes and create action lists based on discussions. Follow up with third parties as needed
Be able to attend the calls in lieu of the executive/s if necessary
Manage executives’ inbox, respond to third parties, filter fan mail, and identify important emails, transferring action items to project management software if applicable
Organise transportation, accommodation, and all travel-related activities
Book and manage personal appointments and reservations for the executive/s
Run errands for executive/s as needed, sometimes during non-conventional hours
Liaise with internal and external parties to facilitate day-to-day operations
Maintain professionalism, strict confidentiality, and discretion in all interactions
Perform other relevant duties to support executive/ in managing day-to-day operations

About You

Master of organisation
Creative problem solving abilities
Impeccable communication skills
Available to assist during non-conforming hours as needed
Ability to meet last minute requests
Superior time and energy management skills
Passion for esports, gaming, pop culture and influencer culture
Extremely independent, self-sufficient and forward-thinking

Requirements

Proven experience in production logistics and travel management, preferably in a film, TV or entertainment industry
Living in Melbourne, or able to relocate to Melbourne
Ability to work in Collingwood office the majority of time
Proficient in Microsoft Office Suite and other relevant project management tools (Monday, Discord etc)
Extreme discretion - able to handle confidential information
Understanding of the video gaming industry preferred but not mandatory

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